A useful quotation should define the machine, utilities, supporting equipment, shipping and service scope. Send these details to receive a proposal that can be compared properly.
“Please send your best price for a coffee roaster” is not enough information for an accurate technical proposal. Two projects using the same nominal capacity can require different fuel systems, voltages, controls, exhaust equipment, loaders, destoners and shipping arrangements.
A complete request reduces revisions, exposes hidden project costs and makes quotations from different manufacturers easier to compare.
The machine price is only one part of the project. The final configuration may change with destination standards, electrical supply, fuel, automation, emissions requirements, finish, accessories, commissioning and freight.
Before contacting a supplier, prepare the following 15 details. If some information is unknown, mark it as unknown instead of guessing.
Provide actual output where possible. It gives the supplier a baseline and helps identify whether production labor is already constrained.
State the expected volume 12 to 24 months after installation. Separate confirmed demand from aspirational growth.
List the typical production batch and the smallest lot you must roast. A machine that satisfies maximum output may still be unsuitable for small single-origin orders.
A five-product wholesale range creates a different schedule from twenty frequently changing coffees. Product mix affects batch count, cleaning, changeovers and the value of automation.
Explain whether roasting will occur one day per week, every morning or across multiple shifts. Capacity should fit the operating schedule, not only the annual sales target.
“We currently roast 80 kg per week and target 150 kg within 18 months. Our normal lot is 8-12 kg, but we need to roast 3 kg single-origin lots. We have two eight-hour production days available.”
This affects electrical standards, shipping, documentation, service planning and potentially emissions requirements.
Specify natural gas, LPG or electric, and confirm what is actually available at the site. Review gas vs electric coffee roasters before deciding.
Send the building's confirmed electrical supply, for example 220-240 V single phase or 380-415 V three phase, plus 50 or 60 Hz. A local electrician should verify available capacity.
Describe the approximate duct route, termination point, ceiling height and any smoke or odor concern. Ask for model-specific airflow, temperature, diameter and allowable back pressure. Use the ventilation planning guide.
Send room dimensions, door widths, steps, elevators and unloading conditions. Include the proposed locations of the roaster, cooling tray, cyclone, ducting, green coffee and packaging.
Explain who will operate the machine and whether repeatable recipes, automatic loading, automatic discharge or production reporting are priorities.
Identify green-bean loaders, destoners, smoke treatment, afterburners, conveyors, silos, weighing systems and packaging equipment. A complete roasting line should be planned as one workflow.
State preferred color, branding or layout requirements. Ask whether customization changes cost or lead time.
Provide the desired commissioning date and work backward for manufacturing, shipping, customs, local installation and approvals.
Ask the supplier to identify the quotation currency, Incoterm, departure or destination point, packaging, estimated freight, warranty, training, commissioning and spare parts.
For budgeting, separate these categories:
See the commercial coffee roaster cost guide for a broader project budget.
Create a comparison sheet with the same rows for every supplier. Do not compare a machine-only price with a proposal that includes loaders, emissions equipment and commissioning.
| Comparison area | What to verify |
|---|---|
| Capacity | Minimum, normal and maximum recommended charge; expected cycle |
| Heat and controls | Fuel, burner or electric load, manual and automatic functions |
| Utilities | Voltage, phase, frequency, gas pressure and air requirements |
| Exhaust | Connections, airflow data, chaff collection and smoke treatment |
| Scope | Included accessories, optional equipment and exclusions |
| Delivery | Lead time, Incoterm, packaging and estimated freight |
| Support | Warranty, commissioning, training, remote support and spares |
Request a final technical sheet and layout drawing before placing an order. Catalogue information is useful for screening, but the approved configuration should govern installation.
Destination city/country:
Current weekly roasted volume:
Target weekly volume:
Normal batch / smallest batch:
Number of coffees:
Production days and hours:
Preferred capacity or models:
Fuel available:
Voltage / phase / frequency:
Room dimensions and access:
Exhaust or emissions requirements:
Controls required:
Accessories required:
Preferred finish:
Required delivery date:
Preferred shipping term:
Please include: technical sheet, layout, included equipment, options, lead time, warranty, commissioning and spare-parts recommendation.
You can submit the same information through the Yoshan project form or send it by WhatsApp for an initial capacity discussion.
At minimum, provide destination, weekly output, normal batch size, fuel, voltage, floor space, exhaust conditions, accessories and desired delivery date.
Price changes with capacity, heating system, controls, emissions equipment, supporting equipment, customization, destination requirements, shipping and service scope.
Yes, but label it clearly as a machine-only comparison. The installed project cost may also include freight, duties, utilities, ducting, smoke treatment and commissioning.
A basic proposal may be quick, but a complete production-line or site-specific quotation requires technical review. Sending the checklist above reduces avoidable follow-up.
Send the 15 project details and Yoshan will recommend a configuration, options and the information needed for installation planning.
Request a Coffee Roaster Quote